Khaos Control Cloud Setup Guide - System Data - Bank Accounts

Khaos Control Cloud Setup Guide - System Data - Bank Accounts

Overview

This page is intended to compliment the training you undertake to help you set up your Khaos Control Cloud for your business.
The Help menu is also available by clicking on the yellow question mark button in the top right of your screen, or selecting Help from the navigation bar within any screen in the system. It’s context-sensitive and will display relevant information depending on where you are within Khaos Control Cloud (KCC). The information includes:
  1. A description of the main page you are using.
  2. Information on the fields within the current screen.
  3. A list of related videos which will guide you through important tasks related to the screen that you are in.

System Data

System Data is found under System Setup from the left navigation bar.
System Data is a list of items that the rest of the system uses in its various screens to function. This area allows you to set-up your key data, such as Customer Types, Tax Rates, Currency Conversions, Stock Types, etc. To open any of the areas within the System Data grid, double click the line.
  1. From within any area of system data you can enter edit mode via the green  Edit  button at the top of the screen.
  2. The information within system data can be changed at any time however once it has been used it can no longer be deleted.
  3. Save any changes using the  Save Screen  button in the top right.

Bank Accounts 

There must be at least one bank account set up in order for the system to work correctly and at least one bank account per currency; for example, STERLING account and EURO account. It is also advisable to have one bank account per channel to make reconciliation easier. In order to add new Bank Accounts, a bank nominal must be set up first (Nominal Accounts are covered separately).

Adding a new Bank Nominal

To add a new Bank Nominal:
  1. Go to [Accounts | Nominal Account Setup] .
  2. Click the Edit button.
  3. Click the + New button.
  4. Enter the Nominal Code you wish to use.
  5. Enter the Description you wish to use for the Account.
  6. In the SYSTEM TYPE drop-down choose Bank Control Account .
  7. In the ACCOUNT TYPE drop-down select Company .
  8. Repeat steps 3 - 7 for each Bank Account you require..
  9. When you have finished adding Bank Nominals click the Save Screen button.
A video on setting up Bank Nominals can be viewed here at the beginning of the video:   How To Setup a New Bank Account .

Adding a new Bank Account

To add a new Bank Account you MUST have first created a Bank Nominal (as above):
  1. Go to [System Data | Accounts | Bank Accounts] .
  2. Click the Edit button.
  3. Click the + New button.
  4. Fill in the details of your Bank Account as required.
    1. You must select one of the Bank Nominals created earlier when setting up your Bank Account.
  5. Repeat steps 3 & 4 for each additional Bank Account.
  6. When finished click the Save Screen button.
You can watch a video about setting up bank accounts, this is the same video as above  How To Setup a New Bank Account .

Editing Bank Accounts 

To edit Bank Accounts:
  1. Go to [System Data | Accounts] .
  2. Click the Edit button.
  3. Change the details of the accounts as required.
    4. Please Note:
    You can not change the Currency or BNominal of an account once it has transactions against it.
  4. When you are finished editing click the Save Screen button.

Deleting Bank Accounts

To delete Bank Accounts:
  1. Go to [System Data | Accounts] .
  2. Click the Edit button.
  3. Green select the Bank Accounts you wish to delete.
    4. Please Note:
    You can not delete a Bank Account once it has transactions against it.
  4. Click the - Del button.
  5. When you are finished deleting click the Save Screen button.