Common Purchase Order Actions
Copy a Purchase Order to a Different Supplier
Overview If you routinely order the same stock items from multiple suppliers, you may wish to use our Copy a Purchase Order functionality within the system. Usage In order to copy a Purchase Order to a different supplier you must follow the steps ...
Copy a Purchase Order to the Same Supplier
Overview If you routinely order the same stock items from the same supplier, you may wish to use our Copy a Purchase Order functionality within the system. Usage In order to copy a Purchase Order to the same Supplier you can follow the steps below: ...
Client Query - Finding a Purchase Order Raised from a Sales Order
Problem/Question How do you find a Purchase Order you've raised for an out of stock item on a Sales Order? Solution/Answer You can find a Purchase Order from a Sales Order by following the below steps: Go to Sales Order. Green select the stock item. ...
Client Query - View the Sales Order Reference from the Purchase Order?
Problem/Question When creating a Purchase Order from a Sales Order, are we then able to see the Sales Order reference from the Purchase Order? Solution You can put the Sales Order Ref in the Associated Ref box when in the Purchase Order.
Client Query - Non-Physical Item on Re-Order List
Problem/Question Is it normal for a non physical item to be listed in the On Orders List? Solution A non-physical item could be a digital licence or a product that needs to be received (maybe via email), and to allow for this the system will display ...
Client Query - I Have a Mistakenly Dated a Purchase Order in the Future and Can't See This in the Purchase Order Grid so I can Amend it.
Problem/Question I have a mistakenly dated a purchase order in the future and I can't not see it in the purchase order grid so I can amend it. Where has it gone? Solution This is easily done. The Purchase Order list is pre-filtered with a date range ...
Client Query - Set Multiple Delivery Dates for the Same Item on a Purchase Order?
Problem/Question I need to enter multiple delivery dates for the same item on a single Purchase Order, how can I do this? Solution This is possible by repeatedly adding the item for each delivery date to the Purchase Order. You can then amend the due ...
Client Query - Copy Purchase Order
Problem/Question Is there a way to copy a previous purchase order for repeat purchasing? Solution No, it's not possible to copy an existing purchase order in Khaos Control Cloud. If you would like this to be considered for future development you ...
Client Query - View Stock Items Currently on Order from my Suppliers
Problem/Question How can I view stock items currently on order from my suppliers? Solution You can do this in 2 clicks! Click [Purchasing] on the main navigation menu and then click [On Order List].
Client Query - Why do I Have Reorder Multiples in my Purchase Orders?
Problem/Question When I create a purchase order, the reorder multiple x Qty area has a quantity and I don't want it to. Solution The reorder multiple (X Qty) is populated because you have set a reorder multiple against that stock item in their [ ...
Delete an Item on a Purchase Order
Overview The below will show you how to delete an item that has been added to a purchase order in error. Usage In the purchase order in Edit mode. Green select the item, or items. Click on the Delete button to remove the item(s).
Delete Purchase Orders
Overview The below will show you how to delete purchase orders in Khaos Control Cloud. Usage Open the purchase order you wish to delete Click on the red Delete button at the top right of the screen. Click on the Yes I do button. Notes You can’t ...
Khaos Control Cloud Setup Guide - System Data - Purchase Order Line Status
Overview This page is intended to compliment the training you undertake to help you set up your Khaos Control Cloud for your business. The Help menu is also available by clicking on the yellow question mark button in the top right of your screen or ...
Set Up Purchase Order Line Statuses
Overview The Purchase Order statuses are used to filter outstanding purchase orders on the “On Order List” screen, for example, you could have a status of "At Sea" to indicate that lines are being shipped from far away. The below will show you how to ...
Configuring Purchasing Settings in System Values
Overview This video explains how to use System values to control how the purchasing functionality works in the system. There are step by step instructions below the video. Steps Go to [System Setup | System Values | Purchasing]. Click Edit. Set the ...
View the expected purchase order delivery date for a stock item when creating a sales order
Overview If you're creating a sales order and wish to know how you can see when an out of stock item is due to be delivered by the supplier, this video shows you how. A step by step guide can be found below the video. Steps Focus on the item in the ...
Email a Purchase Order to your Supplier
Overview This video explains how you can quickly and easily email a purchase order to your supplier. There is another video that shows you how to setup the correct email to use when emailing purchase orders, see How To Set Up Email Addresses for ...